Clinical project management wasn't designed around spreadsheets. It just ended up there.
Scattered data, competing truths
Your trial lives across five spreadsheets, three shared drives, and someone's personal tracker. No single version is complete. Every status update starts with reconciliation, not action.
When leadership asks "where do we stand?", the honest answer is "give me an hour."
Questionable compliance
Generic tools record content without context. There is no audit trail linking a task change to the person who made it, when, or why.
When an inspector asks how you maintained oversight, the answer is a folder of screenshots and a hope that version control held.
All effort, no progress
Your best people spend half their week maintaining trackers instead of moving trials forward. Milestone updates, cross-referencing data, chasing confirmations.
The work of proving progress has replaced the work of making it.
Everything you manage in spreadsheets, now structured, traceable, and in one place
Built around how clinical teams actually work. No workarounds, no configuration projects.
Task Management
Create, assign, and track every action item across your studies. Set ownership, deadlines, and priorities.
See what is overdue, what is at risk, and what is done, without chasing updates through email or messaging someone for a status.
Your to-do list finally lives in one place, with full visibility for everyone who needs it.
Clinical Objects Built-In
Studies, vendors, sites, and participants are not fields you build yourself. They are native to TrialTrack.
Every task links directly to the study it belongs to, the vendor responsible, or the site it relates to.
This is the context clinical project managers need: a to-do list that mirrors how your trials are actually structured, not a generic board you have to bend into shape.
Record Linkage
Nothing in a clinical trial exists in isolation and neither should your data. Tasks link to studies. Vendors link to the sites they service and the studies they support. Participants link to sites.
When a task slips, you see which study, vendor, and site are affected, not three weeks later when someone reconciles a spreadsheet.
Context travels with every record.
Milestones & Gantt Chart
Define study-level milestones and track the tasks linked to each objective and deadline.
Visualise progress on a filterable Gantt chart that updates as work moves forward.
When tasks slip, the milestone reflects it. When a deadline is at risk, you see it, without manually re-colouring cells or rebuilding a timeline from scratch.
Audit Trail
Every edit, every status change, every assignment is recorded with who, what, when, and the previous value. 21 CFR Part 11 compliant by design.
Your compliance record builds itself as your team works.
When an auditor asks how you maintained oversight, the answer is already there.
Study-Level Access Control
Control who sees what on a study-by-study basis. Assign roles so team members only view and manage the project tasks relevant to their studies. Nothing more, nothing less.
When you are running multiple programmes with different teams and external partners, you need confidence that each user sees exactly what they should.
One platform, every role in the study team
Clinical Project Manager
"I spend more time updating trackers than actually managing the trial."
TrialTrack consolidates your scattered workstreams into one workspace. Tasks, milestones, and team responsibilities, visible in real time. You move from maintaining spreadsheets to managing studies.
Head of Clinical Operations
"I need to see across all my studies without chasing people for updates."
Filter your Gantt chart by study, build custom tables to surface exactly the data you need, and export it when stakeholders ask. Visibility across your portfolio without assembling it manually every week.
Quality Assurance
"We need to demonstrate oversight, not reconstruct it the week before an inspection."
Every task, status change, and assignment is audit-trailed automatically. Role-based access and full traceability mean your inspection evidence builds itself as teams work. Validation documentation and human-readable release notes are available directly inside the application.
Study Director / Sponsor Leadership
"I ask for a status update and get a different answer depending on who I ask."
When data is entered once, at the source, by the person doing the work, the status reflects reality. Filter the Gantt chart to your study, open a custom table, or export the data. One version of the truth, available on demand.
CRO Programme Lead
"Every sponsor wants oversight reported differently, and we rebuild our tracker each time."
TrialTrack gives your team one structured system that adapts to each study. Standardised task management and milestone tracking, without rebuilding from scratch for every sponsor engagement.
Built differently, on purpose
Purpose-built for clinical trials
Not a project management tool adapted for pharma. TrialTrack was designed from day one around studies, vendors, sites, and participants. These are the objects clinical teams actually manage. No configuration project required to make it fit.
Compliance is architecture, not a feature
21 CFR Part 11-compliant audit trail on every object. Role-based access control. GxP validation documentation and human-readable release notes included in the application. Compliance is not a premium tier or an add-on module. It is how the platform works, from day one, on every plan.
The middle ground that was missing
Spreadsheets cannot scale. Enterprise CTMS takes six months and six figures to implement, and you will use half the features. TrialTrack gives you the structure, traceability, and compliance your trials need without the procurement cycle, the consultants, or the shelf-ware.
Start today, not next quarter
Sign up, invite your team, and if you have data stuck in spreadsheets, we will help you migrate. TrialTrack is designed for same-day adoption. No IT project, no implementation consultants, no six-month selection process. Start free with three users, upgrade when you are ready.